Eddy · Kit Convenor

Every set to its owner.

Hand out a whole team's kit in one tap, see who has every set, and kit out new joiners from the spares.

Arrive Hand out Track

Kit day in three steps

  1. Mark it arrived

    When the boxes come, tap The kit has arrived.

  2. Hand out in batches

    Pick who's collecting, check their team's sets and tap Hand 20 kits to Ben.

  3. Chase what's left

    Filter by In store or With someone to see what hasn't reached its owner.

Getting there

Open the kit screen

Open the menu at the top left and tap Kit. It's there for the Kit Convenor and the Section Captains.

The sets are listed by shirt number, the same order as the boxes.

No Kit in the menu? Ask the Section Captain to add you as Kit Convenor.
The Officers menu open from the player header, with Kit at the top
Delivery day

When the boxes arrive

Until then every set shows On order, and players see their kit is on its way. Set Expected delivery and they see when.

  1. Tap The kit has arrived.
  2. Confirm.

Every set goes into the kit store, ready to hand out, and players see it's ready to collect.

The kit screen with the order not arrived yet and The kit has arrived button
The sets

Where every set is

  • On orderThe boxes haven't arrived.
  • In the kit storeWith you, ready to hand out.
  • With BenCollected for its owner, not yet passed on. “Offered to …” means Ben says he's handed it over, and the owner hasn't confirmed yet.
  • Handed outIts owner has it. Done.

Tap a filter to narrow the list, search a name or number, or pick a team. Size issues lists sets where the owner now wants a different size. Players set their sizes in My details.

Not collected 2 lists owners whose kit has waited in the store for over two weeks. Tap it to WhatsApp them.

The kit screen listing sets by number with In store, With someone, Handed out and Spares filters
Captain's here

Hand out a whole team's kit

  1. Tap Hand out kit.
  2. Type who's collecting and pick them. It can be anyone: a captain, a friend, or the player.
  3. Their team's sets in the store are ticked. Untick any you're not handing over.
  4. Add others by number, for a friend in another team.
  5. Tap Hand 7 kits to Ben.
Several of you can hand out at once. If someone else has just handed out a set, it's listed as "already with …" and isn't handed out twice.
The Hand out kit sheet with Ben Hughes collecting and seven of team C's sets ticked
One at a time

Open a set

Tap any set to see who has it and since when.

  • Give to FelixThe owner is here to collect it.
  • Give to someone elseA friend is taking it for them.
  • Back to the kit storeIt came back to you.
  • Correct the sizesThe supplier sent a different size.
  • Make it a spareIts owner won't need it.

History shows every move and who recorded it, so a missing set can be traced.

A set held by Leo Barros for Felix Moreau, with the actions and its history
Wrong size?

Swap shorts and socks

Shirts are printed with the number, so a shirt never changes. Shorts, socks and smocks can be swapped.

  1. Tap Size issues.
  2. Open a set marked Swap available.
  3. Tap a swap and confirm.
  • From spareTake a spare's pair in the size they want. The spare keeps theirs.
  • Swap withAnother player wants this size. One swap fixes both.
The Size issues filter showing sets whose owner wants a different size, with Swap available
A set with a swap from another player and a swap from a spare
New joiners

Spares and new joiners

Kit only goes to Active players. A set whose number belongs to someone who isn't Active is a spare, kept with its sizes.

Open the Needs kit tab:

  • Spare #11Fits their shirt size. Their own team's numbers are offered first; higher teams have the lower numbers.
  • New numberThe next free number in their team's range. Their kit goes on the next order.
  • Top-up orderDownloads the players who have a number but no set, ready to send to the supplier.
Giving a spare moves its number to the joiner. That's the number HKHA will know them by.

A new joiner appears here once their membership is approved. If the Section Captain asks you for a joiner's kit, you get an email and a Kit for … task on your player screen. Tap Mark as done once they have it.

The Needs kit tab with spares that fit two joiners and the top-up order list
A spare set whose number is held by an applicant who isn't Active
Progress

Insights

The Insights tab counts the sets in the store, with someone and handed out, and lists who is holding kit that isn't theirs. Tap a count to see those sets.

The Insights tab: counts of sets in the store, with someone and handed out, and who is holding kit for others
Their side

What players see

Every player sees where their kit is on their player screen: on order, ready to collect from you, or who has it.

  1. A player taps I've got it once it's in their hands. That marks it handed out.
  2. A captain holding kit taps Given as they hand each set over. The owner is then asked to confirm with Yes or Not yet.

A captain can only pass a set to its owner. To send it somewhere else, you do it from the kit screen, and that takes effect straight away.

A captain's list of kit they're holding for others: one waiting for Dylan to confirm, the rest with a Given button
A player's card: Ben Hughes says they've given you your kit, with Yes and Not yet
FAQ

Quick answers

A player says they have their kit, but it shows with their captain.

Ask them to tap “I've got it” or “Yes” on their player screen, or open the set and give it to them yourself.

Someone wants a different shirt size.

The shirt is printed with their number, so it can't be swapped. Their shorts and socks can be, if a spare or another player fits.

The supplier sent the wrong size.

Open the set and tap Correct the sizes, so it matches what's in the box.

An applicant didn't join. What happens to their kit?

Once they're no longer Active their set is a spare automatically, and it's offered to joiners it fits.

A set went to the wrong person.

Open it and give it to the right person, or take it back to the kit store. The history keeps every move.